{"id":9103,"date":"2024-10-31T11:03:00","date_gmt":"2024-10-31T15:03:00","guid":{"rendered":"https:\/\/blogs.swarthmore.edu\/its\/?p=9103"},"modified":"2024-11-01T16:13:10","modified_gmt":"2024-11-01T20:13:10","slug":"assistive-technology-at-tools-live-captions-in-presentations","status":"publish","type":"post","link":"https:\/\/blogs.swarthmore.edu\/its\/2024\/10\/31\/assistive-technology-at-tools-live-captions-in-presentations\/","title":{"rendered":"Assistive Technology (AT) Tools: Live captions in presentations"},"content":{"rendered":"\n<p><em>This is part three of a series of Assistive Technology (AT) tools anyone can use directly on their devices\u2014no extra download required.<\/em> <em>In case you missed it, the last post was<\/em> <a href=\"https:\/\/blogs.swarthmore.edu\/its\/2024\/06\/27\/assistive-technology-at-tools-sticky-keys\/\">Assistive Technology (AT) Tools: Sticky Keys<\/a>.<\/p>\n\n\n\n<p>Imagine sitting at the back of a room, unable to hear a presenter clearly. Even sitting closer may not help if background noise makes it hard to focus. As a presenter, you may also want to make your talk easier to follow by allowing your audience to read along during. When people can engage with information in ways that work best for them, everyone benefits.<\/p>\n\n\n\n<p>Many platforms offer live captions in presentations to make communication clearer and more inclusive in these situations.<\/p>\n\n\n\n<figure class=\"wp-block-pullquote\"><blockquote><p>Live captions display spoken words on the screen in real time, helping audiences follow along as you speak.<\/p><\/blockquote><\/figure>\n\n\n\n<p><strong>Very important note:<\/strong> However, it\u2019s crucial to understand that these tools rely on Automatic Speech Recognition (ASR), which often makes mistakes\u2014up to 90% of the time. In other words, nearly every sentence may contain a mistake. As a result, live captions in presentations alone will not fully meet the needs of people who rely on hearing accommodations.<\/p>\n\n\n\n<p>For those needing Sign Language interpreters, Communication Access Realtime Translation (CART), or hearing loops while at Swarthmore, assistance is available. Visit <a href=\"https:\/\/support.swarthmore.edu\">support.swarthmore.edu<\/a> for more information.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">When presenting: <strong>enabling live captions<\/strong> in presentations<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">PowerPoint<\/h3>\n\n\n\n<ol class=\"wp-block-list\"><li>Enter <strong>Presentation<\/strong> mode.<\/li><li>Select <strong>Subtitle Settings<\/strong>.<\/li><\/ol>\n\n\n\n<h4 class=\"wp-block-heading\">Keyboard shortcut:<strong>&nbsp;<\/strong><\/h4>\n\n\n\n<ul class=\"wp-block-list\"><li>Press <strong>J<\/strong> while in any Presentation mode.<\/li><\/ul>\n\n\n\n<p>See: <a href=\"https:\/\/support.microsoft.com\/en-au\/office\/present-with-real-time-automatic-captions-or-subtitles-in-powerpoint-68d20e49-aec3-456a-939d-34a79e8ddd5f\">Present with real-time, automatic captions or subtitles in PowerPoint &#8211; Microsoft Support<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Google Slides<\/h3>\n\n\n\n<ol class=\"wp-block-list\"><li>Start <strong>Slideshow<\/strong> mode.<\/li><li>Select the vertical ellipses or <strong>More<\/strong> menu.<\/li><li>Select <strong>Captions Preferences<\/strong>.<\/li><li>Select <strong>Toggle Captions<\/strong>.<\/li><\/ol>\n\n\n\n<h4 class=\"wp-block-heading\">Keyboard shortcuts:<\/h4>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Mac<\/strong>: Command + Shift + C.<\/li><li><strong>Windows<\/strong>: Control + Shift + C.<\/li><\/ul>\n\n\n\n<p>See: <a href=\"https:\/\/support.google.com\/docs\/answer\/9109474?hl=en\">Present slides with captions &#8211; Google Docs Editors Help<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Zoom<\/h3>\n\n\n\n<ol class=\"wp-block-list\"><li>In settings, go to <strong>Accessibility<\/strong>,<\/li><li>Then choose <strong>Always show captions<\/strong>.<\/li><\/ol>\n\n\n\n<p>See:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><a href=\"https:\/\/support.zoom.com\/hc\/en\/article?id=zm_kb&amp;sysparm_article=KB0058810\">Enabling automated captions<\/a><\/li><li>and <a href=\"https:\/\/support.zoom.com\/hc\/en\/article?id=zm_kb&amp;sysparm_article=KB0062813\">Managing automated captions<\/a>.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">When attending: <strong>enabling live captions<\/strong><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">On a Mac<\/h3>\n\n\n\n<ol class=\"wp-block-list\"><li>From the <strong>Apple<\/strong> menu<\/li><li>Select <strong>System Settings<\/strong>,<\/li><li>Then select <strong>Accessibility<\/strong>,<\/li><li>Then select <strong>Live Captions<\/strong>,&nbsp;<\/li><li>And toggle to <strong>On<\/strong>.<\/li><\/ol>\n\n\n\n<p>See: <a href=\"https:\/\/support.apple.com\/guide\/mac-help\/use-live-captions-mchldd11f4fd\/14.0\/mac\/14.0\">Use Live Captions on Mac &#8211; Apple Support<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">On Windows<\/h3>\n\n\n\n<ol class=\"wp-block-list\"><li>From the <strong>Start<\/strong> menu&nbsp;<\/li><li>Select <strong>All apps<\/strong>,<\/li><li>Then select <strong>Accessibility<\/strong>,<\/li><li>And select <strong>Live captions<\/strong>.<\/li><\/ol>\n\n\n\n<p>See: <a href=\"https:\/\/support.microsoft.com\/en-us\/windows\/use-live-captions-to-better-understand-audio-b52da59c-14b8-4031-aeeb-f6a47e6055df\">Use live captions to better understand audio &#8211; Microsoft Support<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">On Android (10+)<\/h3>\n\n\n\n<ol class=\"wp-block-list\"><li>Press the <strong>volume<\/strong> button.<\/li><li>Under the volume controls, tap <strong>Live Caption<\/strong>.<\/li><\/ol>\n\n\n\n<p>Alternatively:<\/p>\n\n\n\n<ol class=\"wp-block-list\"><li>Open <strong>Settings<\/strong>,<\/li><li>Tap <strong>Accessibility<\/strong>,<\/li><li>Select <strong>Live Caption<\/strong>,<\/li><li>And turn on <strong>Use Live Caption<\/strong>.<\/li><\/ol>\n\n\n\n<p>See: <a href=\"https:\/\/support.google.com\/accessibility\/android\/answer\/9350862\">Live Caption: Caption media &amp; calls on your device<\/a>.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">On iOS<\/h4>\n\n\n\n<ol class=\"wp-block-list\"><li>Open <strong>Settings<\/strong>.<\/li><li>Select <strong>Accessibility<\/strong>,<\/li><li>Then select <strong>Hearing<\/strong>,<\/li><li>And select <strong>Live Captions<\/strong>.<\/li><li><strong>Select the caption icon<\/strong> that is now on your screen\u2013which may be a box that says \u201cListening,\u201d or can be a speech bubble\u2013<\/li><li>And<strong> select the microphone icon<\/strong> for captioning to begin.<\/li><\/ol>\n\n\n\n<h2 class=\"wp-block-heading\">Do you have feedback?<\/h2>\n\n\n\n<p>If there<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>are other tools you use for captioning;<\/li><li>are errors in the directions;<\/li><li>or there aren\u2019t directions for your software,<\/li><\/ul>\n\n\n\n<p>let us know! Please email&nbsp;<a href=\"mailto:accessibility@swarthmore.edu\">accessibility@swarthmore.edu<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Acknowledgements<\/h2>\n\n\n\n<p><em>This series has been inspired by previous blog posts by Corrine Schoeb, including:<\/em><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><em><a href=\"https:\/\/blogs.swarthmore.edu\/its\/2021\/03\/11\/live-transcription-now-available-in-zoom\/\">Live transcription now available in zoom<\/a><\/em><\/li><li><em><a href=\"https:\/\/blogs.swarthmore.edu\/its\/2020\/03\/17\/nvda-simplified\/\">NVDA simplified<\/a><\/em><\/li><li><em><a href=\"https:\/\/blogs.swarthmore.edu\/its\/2020\/03\/12\/voiceover-simplified\/\">VoiceOver simplified<\/a><\/em><\/li><\/ul>\n\n\n\n<p><em>and by Swarthmore\u2019s ITS Diversity, Equity, and Inclusion Committee\u2019s presentation on disability inclusion and accessibility. Thanks to&nbsp;Mark Davis, Sean O\u2019Donnell<\/em>,&nbsp;<em>Ashley Turner,<\/em>&nbsp;<em>and<\/em>&nbsp;<em>Doug Willen for the thought and collaboration you put into your presentations, which has inspired this post!<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>This is part three of a series of Assistive Technology (AT) tools anyone can use directly on their devices\u2014no extra download required. In case you missed it, the last post was Assistive Technology (AT) Tools: Sticky Keys. Imagine sitting at &hellip; <a href=\"https:\/\/blogs.swarthmore.edu\/its\/2024\/10\/31\/assistive-technology-at-tools-live-captions-in-presentations\/\" class=\"more-link\">Continue reading <span class=\"screen-reader-text\">Assistive Technology (AT) Tools: Live captions in presentations<\/span><\/a><\/p>\n","protected":false},"author":74,"featured_media":9462,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[2,71,12],"tags":[216,518,90,151],"class_list":{"0":"post-9103","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","6":"hentry","7":"category-academic-technology","8":"category-accessibility","9":"category-tips","10":"tag-accessibility","11":"tag-feature","12":"tag-featured","13":"tag-tips-2","15":"fallback-thumbnail"},"jetpack_featured_media_url":"https:\/\/blogs.swarthmore.edu\/its\/wp-content\/uploads\/2024\/10\/Closed_captioning_symbol.svg_.png","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/ph2nPL-2mP","_links":{"self":[{"href":"https:\/\/blogs.swarthmore.edu\/its\/wp-json\/wp\/v2\/posts\/9103","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.swarthmore.edu\/its\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.swarthmore.edu\/its\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.swarthmore.edu\/its\/wp-json\/wp\/v2\/users\/74"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.swarthmore.edu\/its\/wp-json\/wp\/v2\/comments?post=9103"}],"version-history":[{"count":9,"href":"https:\/\/blogs.swarthmore.edu\/its\/wp-json\/wp\/v2\/posts\/9103\/revisions"}],"predecessor-version":[{"id":9463,"href":"https:\/\/blogs.swarthmore.edu\/its\/wp-json\/wp\/v2\/posts\/9103\/revisions\/9463"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.swarthmore.edu\/its\/wp-json\/wp\/v2\/media\/9462"}],"wp:attachment":[{"href":"https:\/\/blogs.swarthmore.edu\/its\/wp-json\/wp\/v2\/media?parent=9103"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.swarthmore.edu\/its\/wp-json\/wp\/v2\/categories?post=9103"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.swarthmore.edu\/its\/wp-json\/wp\/v2\/tags?post=9103"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}