{"id":8212,"date":"2022-10-10T16:01:00","date_gmt":"2022-10-10T20:01:00","guid":{"rendered":"https:\/\/blogs.swarthmore.edu\/its\/?p=8212"},"modified":"2022-10-07T16:22:58","modified_gmt":"2022-10-07T20:22:58","slug":"how-to-improve-your-presentations-with-just-one-click-part-2","status":"publish","type":"post","link":"https:\/\/blogs.swarthmore.edu\/its\/2022\/10\/10\/how-to-improve-your-presentations-with-just-one-click-part-2\/","title":{"rendered":"How to improve your presentations with just one click [Part 2]"},"content":{"rendered":"\n<p><a href=\"https:\/\/blogs.swarthmore.edu\/its\/2022\/10\/06\/how-to-improve-your-presentations-with-just-one-click-part-1\/\">[Refer to Part 1 of this post.]<\/a><\/p>\n\n\n\n<p>&#8220;Improve your presentations with just one click&#8221; would underestimate what we do in <a href=\"http:\/\/www.swarthmore.edu\/accessibility\">Accessibility@Swat<\/a>. However, by clicking on and reading this article, you have already taken a step to improve your presentations for a wider range of audiences. And I do have one click that will improve your presentations.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Giving a presentation<\/h2>\n\n\n\n<p id=\"block-d5778b00-ba4b-439c-be3a-4a8b55f38e2e\">When giving a presentation, there are a few things to keep in mind in order to make sure your presentation is accessible for everyone. Keep reading to find out what you need to click just once for a more accessible presentation.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"block-3333bb9d-2d15-4f74-b346-4c4ef3e170ad\">Be aware of your audience and their needs.<\/h3>\n\n\n\n<p id=\"block-179a1a3e-91ea-4871-a795-cccbca1e593e\">When you included an accommodations statement identifying a point of contact for requests in the creation step, you would understand some needs of some attendees. <a href=\"https:\/\/www.youtube.com\/watch?v=4eBmyttcfU4\">Designing from the margins<\/a> [TEDxSonoma talk opens in YouTube] is a concept that will often include as many folks as possible. <\/p>\n\n\n\n<p id=\"block-179a1a3e-91ea-4871-a795-cccbca1e593e\">Through this, you can:<\/p>\n\n\n\n<ul class=\"wp-block-list\" id=\"block-7dca3b27-841a-4d4e-879c-07569080ac08\"><li>make sure that your presentation is going to be understood by the people you&#8217;re presenting to;<\/li><li>be aware of different learning styles and abilities, i.e., if they learn by seeing, hearing, or some other way.<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"block-d675784b-e31a-434f-be83-f87cf1268fc4\">Say everything out loud.<\/h3>\n\n\n\n<p id=\"block-cdeb8ed4-0a24-44af-8096-7622528ad850\">Consequently, with many different learning styles and abilities in the room, you will want to:<\/p>\n\n\n\n<ul class=\"wp-block-list\" id=\"block-182b2471-786a-4757-928d-4ac94bec6f78\"><li>describe all visuals;<\/li><li>read or talk about what is on each slide;<\/li><li>describe any additions or annotations you&#8217;re making as if you are talking to someone on an audio-only phone.<\/li><\/ul>\n\n\n\n<p id=\"block-4389b28a-a7c9-4121-9fc1-4613a7a8d8ac\">Generally, reading an entire slide out loud is unsatisfying for attendees who read with their eyes. Additionally, it can distract from you, the presenter. Certainly, use slides minimally and as a prompt. You are the expert, not the slides.<\/p>\n\n\n\n<p id=\"block-7c2a089e-7266-431a-993b-d5c9841ffa3c\">In sum, saying everything out loud assists people with different learning styles and abilities.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"block-2d811e92-0d55-45df-a91f-a643141c9787\">Use clear, concise, and simple language.<\/h3>\n\n\n\n<p id=\"block-b8202377-9f71-43a0-9cdb-8f840bde68e3\">On the other hand, here we are at an institution of higher learning and we&#8217;re telling you to use simple language. Please consider who it will help:<\/p>\n\n\n\n<ul class=\"wp-block-list\" id=\"block-fed52107-eade-423c-bb24-52942f45b70d\"><li>folks for whom the language of the presentation is a second language;<\/li><li>attendees who have difficulty understanding complex language;<\/li><li>folks who have cognitive disabilities;<\/li><li>or attendees who have been distracted for a moment.<\/li><li>This also includes defining acronyms when you first use them in the presentation.<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"block-985d1717-56f3-4493-9103-ea1924cf2b49\">When giving a verbal presentation, make sure to speak slowly and clearly.<\/h3>\n\n\n\n<p id=\"block-a94ffbef-f2e9-4f72-a547-e55cf63df63a\">Similarly, speak slowly and clearly. This will benefit many attendees, including:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>attendees who have auditory processing disabilities;<\/li><li>folks who have hearing loss or deaf gain;<\/li><li>folks for whom the language of the presentation is a second language;<\/li><li>attendees who have difficulty understanding complex language;<\/li><li>folks who have cognitive disabilities;<\/li><li>and you. It may help you slow down to collect your thoughts.<\/li><\/ul>\n\n\n\n<p id=\"block-a94ffbef-f2e9-4f72-a547-e55cf63df63a\">Additionally, provide <a href=\"https:\/\/support.zoom.us\/hc\/en-us\/articles\/8158738379917\">captions though Zoom<\/a>, <a href=\"https:\/\/blogs.swarthmore.edu\/its\/2022\/07\/20\/panopto-new-accessibility-features\/\">edit captions in a recording on Panopto<\/a>, or request a sign language interpreter.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"block-17b2d0e8-0ff0-4178-89cb-0baa0c60de49\">Use visuals to supplement your presentation.<\/h3>\n\n\n\n<p id=\"block-00baf101-04f6-4db8-a1a2-4ad7ae1877ba\">As we&#8217;ve discussed different learning styles, some attendees may need visuals or appreciate the break in prose and lecture. This could include:<\/p>\n\n\n\n<ul class=\"wp-block-list\" id=\"block-8f047547-2dd8-4f18-8669-5d05ecd09aec\"><li>slides,<\/li><li>pictures,<\/li><li>or even videos.<\/li><li>Include image descriptions, alternative text or alt text, captions, and transcripts<ul><li><a href=\"https:\/\/www.w3.org\/WAI\/tutorials\/images\/\">World Wide Web Consortium&#8217;s Web Accessibility Initiative&#8217;s Image Tutorial<\/a>;<\/li><li><a href=\"https:\/\/alt-text-as-poetry.net\/\">alt text as poetry<\/a>;<\/li><li><a href=\"https:\/\/poet.diagramcenter.org\/index.html\">The Diagram Center by Benetech&#8217;s Poet Training Tool<\/a>.<\/li><\/ul><\/li><li>This will help those who may have difficulty processing information verbally.<\/li><\/ul>\n\n\n\n<p>Above all, this will help folks understand the point of the image in the presentation.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"block-1a985a7a-fff1-48fa-921f-bbce2901acdc\">Allow for questions and discussion via multiple means.<\/h3>\n\n\n\n<p id=\"block-1a3c15e4-446e-45f0-a2e3-41b16693ecfe\">Asking questions throughout the presentation can help engage the audience and ensure that everyone is following along. Some suggestions:<\/p>\n\n\n\n<ul class=\"wp-block-list\" id=\"block-321bacfe-3d54-4505-9239-e1d0f43386fa\"><li>At the end of the presentation, open the floor for questions and discussion.<\/li><li>Online forums or polls during the presentation may also keep individuals engaged.<\/li><li>Assign a colleague or co-conspirator whom you trust to monitor other channels or hands raised, etc, and repeat questions out loud or louder as needed.<\/li><li><strong>Important note<\/strong>: Keep the chat and verbal discussion aligned during virtual sessions.<ul><li>Screen reader technology such as <a href=\"https:\/\/www.nvaccess.org\/\">NonVisual Desktop Access (NVDA)<\/a>, <a href=\"https:\/\/www.freedomscientific.com\/products\/software\/jaws\/\">Job Access With Speech (JAWS)<\/a>, or <a href=\"https:\/\/support.apple.com\/guide\/voiceover\/welcome\/mac\">VoiceOver<\/a> may not interact well or can become overwhelmed by the chat function in virtual meetings.<\/li><li>Additionally, folks with cognitive disabilities benefit from the chat and verbal discussion being aligned.<\/li><li>Finally, chat will not be available to anyone checking in on a mobile device.<\/li><\/ul><\/li><\/ul>\n\n\n\n<p id=\"block-7c65e18f-5cb7-461d-b816-65a18c0bb092\">By following these tips, you can ensure that your presentation is accessible for everyone.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"block-64bb3ec5-4672-416c-b1ff-6ae4ee6916bd\">Following a presentation<\/h2>\n\n\n\n<p id=\"block-0677b9b5-a569-40e4-96bb-74aed8b73136\">If you annotated or added to your presentation as you went through it, share it back out with the group. In addition, some of the attendees may not have initially RSVP&#8217;ed, so it&#8217;s helpful to re-share the presentation.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"block-66c1898e-4465-4b77-a384-5201e4bfda17\">Provide a transcript or summary of your presentation.<\/h3>\n\n\n\n<p id=\"block-b8c2720d-6575-4989-a268-c3904e0e9b1a\">At Swarthmore, if you recorded your presentation on <a href=\"https:\/\/kb.swarthmore.edu\/display\/SW\/Panopto+Video+Streaming+and+Lecture+Capture\">Zoom, you can upload it to Panopto<\/a>. There are <a href=\"https:\/\/kb.swarthmore.edu\/display\/SW\/Auto+Captioning+Videos+in+Panopto\">auto-caption capabilities<\/a> that are very good but that you will need to review and edit.<\/p>\n\n\n\n<p id=\"block-b8c2720d-6575-4989-a268-c3904e0e9b1a\">However, once you do, a transcript will especially help those:<\/p>\n\n\n\n<ul class=\"wp-block-list\" id=\"block-6a107226-cc3d-4123-a9f7-a2d285beabd7\"><li>attendees who have auditory processing disabilities;<\/li><li>folks who have deaf gain or hearing loss;<\/li><li>attendees for whom the language of the presentation is a second language;<\/li><li>attendees who have difficulty understanding complex language;<\/li><li>folks who have cognitive disabilities;<\/li><li>attendees who are unable to attend but interested in the presentation,<\/li><li>folks who need a written record of what was said;<\/li><li>and you. It may help you to review how you present so you can be better in the future.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"block-79aeca52-f811-4f6c-8770-281e1eff67f7\">But how do I improve my presentations with just one click?<\/h2>\n\n\n\n<p id=\"block-020f2a30-e07c-47a7-9cbc-0749ea142c27\">Did you know that:<\/p>\n\n\n\n<ul class=\"wp-block-list\" id=\"block-7eeee6a0-e24d-47fe-94a2-2442a4d7c74f\"><li><a href=\"https:\/\/blogs.swarthmore.edu\/its\/2019\/03\/18\/grackle-making-google-documents-accessible\/\">Google applications allow Grackle to run an accessibility check on them?<\/a><\/li><li><a href=\"https:\/\/kb.swarthmore.edu\/display\/ALLY\/Use+Microsoft%27s+Accessibility+Checkers\">Microsoft applications have an accessibility checker built into them?<\/a><\/li><li>We recently published a <a href=\"https:\/\/kb.swarthmore.edu\/pages\/viewpage.action?pageId=95912445\">KnowledgeBase (KB) article about five essential things you can do to prepare more accessible materials?<\/a><\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"block-b6a49635-19d0-47bd-b7d3-3c995feba42d\">But I was promised one click!<\/h3>\n\n\n\n<ul class=\"wp-block-list\" id=\"block-be216462-4531-446a-9650-13954234ef6f\"><li>Click on the <strong>Review ribbon &gt; Accessibility<\/strong> in order to find the Accessibility Checker in Microsoft applications.<\/li><li><strong>Install and run<\/strong> Grackle in Google applications.<\/li><li><a href=\"https:\/\/calendly.com\/swat-accessibility\">One-click scheduling with an accessibility@swat team member.<\/a><\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"block-db1e1c4b-9ae2-4c32-9bd7-e1a296d731b3\">Sources<\/h2>\n\n\n\n<ul class=\"wp-block-list\" id=\"block-b90469ee-11d5-4123-9b8a-c5e41e287bfb\"><li><a href=\"https:\/\/support.microsoft.com\/en-us\/office\/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25\">Microsoft US. (n.d.). <em>Make your PowerPoint presentations accessible to people with disabilities<\/em>. Microsoft Support. Retrieved October 4, 2022.<\/a><\/li><li><a href=\"https:\/\/kb.swarthmore.edu\/display\/ALLY\/Use+Microsoft%27s+Accessibility+Checkers\">Moore, J. (2022, January 24). <em>Use Microsoft&#8217;s accessibility checkers<\/em>. Swarthmore KnowledgeBase: Use Microsoft&#8217;s Accessibility Checkers. Retrieved October 4, 2022.<\/a><\/li><li><a href=\"https:\/\/kb.swarthmore.edu\/pages\/viewpage.action?pageId=95912445\">Moore, J. (2022, August 2). <em>&#8220;Fast Five&#8221; essentials to preparing materials<\/em>. Swarthmore KnowledgeBase: &#8220;Fast Five&#8221; essentials to preparing materials. Retrieved October 4, 2022.<\/a><\/li><li><a href=\"https:\/\/blogs.swarthmore.edu\/its\/2019\/03\/18\/grackle-making-google-documents-accessible\/\">Schoeb, C. (2019, March 18). <em>Grackle &#8211; making google documents accessible<\/em>. Swarthmore College ITS Blog: Grackle &#8211; making google documents accessible. Retrieved October 4, 2022.<\/a><\/li><li><a href=\"http:\/\/bit.ly\/accessible-cg-meetings\">Shachmut, K., &amp; Struble, E. (2022). EDUCAUSE Community Group Leaders. In <em>Facilitating Accessible Meetings for EDUCAUSE CG Leaders<\/em>.<\/a><\/li><li><a href=\"https:\/\/www.youtube.com\/watch?v=4eBmyttcfU4\">TEDxSonomaCounty. (2013). <em>The Myth of Average: Todd Rose at TEDxSonomaCounty<\/em>. <em>YouTube<\/em>. Retrieved October 7, 2022.<\/a><\/li><li>A review of internal service tickets at Swarthmore that included presentation files in academic year 2021-2022.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"block-d410562c-1bc6-4b58-aa1d-c3081ad80744\">Notes and Acknowledgements<\/h2>\n\n\n\n<p id=\"block-e1779608-b5fb-4120-91f1-90ef643d858d\">The author generated this text in part with GPT-3, <a href=\"https:\/\/openai.com\/\">OpenAI\u2019s<\/a> large-scale language-generation model. Upon generating draft language, the author reviewed, edited, and revised the language to their own liking and takes ultimate responsibility for the content of this publication.<\/p>\n\n\n\n<p id=\"block-d6c191a9-2f8d-40a4-bf6c-f1cc5a82bf24\">The author is grateful to their colleagues at Swarthmore for their feedback in developing this post, especially Andrew Ruether [@aruethe2], Corrine Schoeb [@kschoeb1], and Doug Willen [@dwillen1]. Doug was especially helpful with very thorough authoring and edits.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>[Refer to Part 1 of this post.] &#8220;Improve your presentations with just one click&#8221; would underestimate what we do in Accessibility@Swat. However, by clicking on and reading this article, you have already taken a step to improve your presentations for &hellip; <a href=\"https:\/\/blogs.swarthmore.edu\/its\/2022\/10\/10\/how-to-improve-your-presentations-with-just-one-click-part-2\/\" class=\"more-link\">Continue reading <span class=\"screen-reader-text\">How to improve your presentations with just one click [Part 2]<\/span><\/a><\/p>\n","protected":false},"author":74,"featured_media":8222,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[2,71],"tags":[90],"class_list":{"0":"post-8212","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","6":"hentry","7":"category-academic-technology","8":"category-accessibility","9":"tag-featured","11":"fallback-thumbnail"},"jetpack_featured_media_url":"https:\/\/blogs.swarthmore.edu\/its\/wp-content\/uploads\/2022\/10\/\u2014Pngtree\u2014cartoon-world-disability-day-wheelchair_5540367.png","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/ph2nPL-28s","_links":{"self":[{"href":"https:\/\/blogs.swarthmore.edu\/its\/wp-json\/wp\/v2\/posts\/8212","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.swarthmore.edu\/its\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.swarthmore.edu\/its\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.swarthmore.edu\/its\/wp-json\/wp\/v2\/users\/74"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.swarthmore.edu\/its\/wp-json\/wp\/v2\/comments?post=8212"}],"version-history":[{"count":3,"href":"https:\/\/blogs.swarthmore.edu\/its\/wp-json\/wp\/v2\/posts\/8212\/revisions"}],"predecessor-version":[{"id":8221,"href":"https:\/\/blogs.swarthmore.edu\/its\/wp-json\/wp\/v2\/posts\/8212\/revisions\/8221"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.swarthmore.edu\/its\/wp-json\/wp\/v2\/media\/8222"}],"wp:attachment":[{"href":"https:\/\/blogs.swarthmore.edu\/its\/wp-json\/wp\/v2\/media?parent=8212"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.swarthmore.edu\/its\/wp-json\/wp\/v2\/categories?post=8212"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.swarthmore.edu\/its\/wp-json\/wp\/v2\/tags?post=8212"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}